Manage Projects Online.


ProWorkflow and Zapier!

imageWe are proud to announce the release of ProWorkflow on! Zapier allows you to integrate ProWorkflow with over 300+ online tools without having to know anything about the code behind it. This can create huge value for ProWorkflow users! Here’s a few examples…

We are at ‘Invitation Only’ stage currently, so if you want to use Zapier and ProWorkflow, please get in touch and we’ll invite you and help get you started.


Shopify to ProWorkflow

imageWhen an order is submitted and paid through Shopify, a new Project is automatically created in ProWorkflow.

shopify to proworkflow thumbnail

The trigger is receiving the paid order, while the action creates a new Project.

If you want to get started, jump on and get connected! Don’t know where to begin? Here are few more examples:

Salesforce to ProWorkflow a new Contact is created in Salesforce, the same Contact will be created in ProWorkflow.

salesforce to proworkflow thumbnail

Gmail to ProWorkflow

imageEmail in new Tasks without having to log into ProWorkflow!

gmail to proworkflow thumbnail

JotForm to ProWorkflow

imageA Sales form filled out by your Clients submitted in JotForm can trigger a new Project in ProWorkflow. One less step!

jotform to proworkflow thumbnail

ProWorkflow to Google Calendar

imageWhen a Project is created in ProWorkflow, an Event will be added in Google Calendars to keep dates synchronized.

proworkflow to google calendar thumbnail

ProWorkflow to JIRA 6.x

imageCreating a new Task in ProWorkflow can trigger an new Issue in JIRA – that’ll keep the developers happy!

proworkflow to JIRA thumbnail

ProWorkflow to QuickBooks Online

imageInvoices generated in ProWorkflow can trigger the same Invoice to be created in QuickBooks Online.

proworkflow to quickbooks online thumbnail

ProWorkflow to MailChimp

imageA New Contact in ProWorkflow can also be added in your Mail Chimp mailing list.

proworkflow to mailchimp thumbnail

ProWorkflow to SugarCRM

imageFollow up on new Contacts in ProWorkflow as a Task is triggered in SugarCRM.

proworkflow to sugarcrm thumbnail

ProWorkflow to Mobyt SMS

imageKeep updated on Projects and Tasks via SMS! A Text Message can be sent directly to your mobile device when new Projects or Tasks are created.

proworkflow to mobytsms thumbnail

If you need some help getting started, please get in touch and our chief Zapper will get in touch!

ProWorkflow’s Mobile Web App!

Did you know you can add our Mobile Web App to the Home Screen of your iOS or Android device?

This will save you from having to re-enter your account URL next time as you can be taken directly to the site.

For iPhone/iPad users, follow these steps:

  1. Open up Safari and enter your unique account mobile URL with a /m at the end:
  2. Hit the Share icon at the bottom of the page which will give you several options.
  3. Choose ‘Add to Home Screen’, which will create an icon shortcut of the link

See the screenshots below for reference. (Click to enlarge)

ios thumbnail

For Android users, try the following:

  1. Open up your mobile browser and enter your unique account mobile URL with a /m at the end:
  2. Hit the Menu button on the bottom-left area of your mobile device, which will give you a list of options.
  3. Choose ‘Add to Homescreen’ to create a quick app-like icon on your Home screen.

See the screenshots below for reference. (Click to enlarge)

android thumbnail


New Profitability App!

You asked. We listened!

We’ve listened to the requests for a profitability report and have created one for you to have a play with. This is round one, so we’re open to feedback.


Easily run reports on the profitability of your Projects for a specific client, project category or status. Get both high level views for each individual Project or drill down to see the profitability of every Task – based on task and staff rates.

> View the Profitability App in the App Store

Watch the following video to get a good explanation of how to use this tool.

PWF Chrome Time Tracker!


If you want an easy way to track time, just download the Chrome Time Tracker extension and track it right in your browser! Doesn’t get easier than that!

> Download the Chrome Time Tracker



How to use it…

1. Select the Task you would like to Track Time on by either:

  • Selecting a Project then the Task or
  • Finding a task by typing in the Dynamic Search box

2. Once you’ve selected the task you would like to work on, simply press the green ‘Start’ button to start tracking time on the selected Task!

3. Click on the blue ‘Notes’ Icon to add notes against your time entry while tracking time.

4. Once you are done tracking time, simply click on the green ‘Stop’ button.

5. Finalize your time tracked as well as your notes and choose whether or not you have completed the Task and click ‘Save’!

New ProWorkflow App Store!

Checkout the App Store! Designed to extend the functionality of your project management software!

ProWorkflow - App Store for project, task and time tracking apps

> Visit the App Store!

It’s only early days but we have 5 apps in there already (Customer Map, Weekly Workload, Recent Messages, Profitability Report, Google Chrome Extension). Read more below:


App Store – Find Apps!

We’ve kicked off things with a few interesting apps and tools.
Either use these as is, or get in touch and tell us what you’d like to see. We’ll keep releasing new apps and updates over time, but we’ll also be encouraging developers and customer to build apps as well.


Chrome Time Tracker
Track time and add tasks from your favorite browser with this Google Chrome extension!


Profitability Report 
Make sure you’re making money and see which projects are profitable (and which aren’t)!


Customer Map 
See where you’re doing business with this customer map! Pulls data from contacts.


Recent Messages 
What are you team talking about? Never miss a message with this conversation stream!

Weekly Workload 
See your team’s workload at a glance! Display this on a wall monitor for an overview!


What’s coming?
We have plenty of ideas on the list and a few coming next week or two. So go to the App Store and register for updates. We’ll email you as new apps are added!


Create add-ons, integrations & useful apps!
We want you to develop add-ons and additional functionality for the ProWorkflow tool. This will add value to your account but also to the user base if added to the App Store.

To help you, we’ve created a world class API that’s powerful and easy to use. Have a read of the developer overview and then checkout the API calls.

The developer registration section will be available in the next week or two and then we can accept apps for review and listing!

You’re not alone, we’re happy to advise and offer help as you develop your apps. Just get in touch and we’ll assist!